Intent

Protecting the privacy and confidentiality of personal information is an important aspect of the way EOPMG conducts its business. Collecting, using, and disclosing personal information in an appropriate, responsible, and ethical manner is fundamental to EOPMG's daily operations.

EOPMG strives to protect and respect personal information of its customers, employees, business partners, and so on in accordance with all applicable laws. Each staff member of EOPMG must abide by this organization's procedures and practices when handling personal information.

Guidelines

Applicability

This Privacy Policy informs everyone of EOPMG's commitment to privacy and establishes the methods by which privacy is ensured. This Privacy Policy applies to all personal information within EOPMG's possession and control.

Personal information is defined as any identifying information about an individual or group of individuals, including name, date of birth, address, phone number, e-mail address, social insurance/security number, nationality, gender, health history, financial data, credit card numbers, bank account numbers, assets, debts, liabilities, payment records, credit records, loan records, opinions, and personal views.

Business information is defined as EOPMG, business address, business telephone number, name(s) of owner(s), executive officer(s), and director(s), job titles, business registration numbers, and financial status. Business information is treated and handled with the same level of confidentiality, privacy, and respect as personal information.

Consent occurs and is obtained when an individual signs an application or other form containing personal information, thereby authorizing EOPMG to collect, use, and disclose the individual's personal information for the purposes stated on the form or in the Appropriate Use section of this policy.

• Implied consent is granted by the individual when he/she signs the application or form. This allows EOPMG to obtain or verify information from third parties (such as banks, credit bureaus, lenders, or insurance companies) in the process of assessing the eligibility of an individual, customer, client, job applicant, or business partner.

Policy Statements

• EOPMG assumes full accountability for the personal information within its possession and control. This organization has appointed Anne Burgoon as custodian of all privacy matters and legal compliance with privacy laws 
• Under no circumstances will EOPMG sell, distribute, or otherwise disclose personal information or contact lists to third parties. However, limited disclosure may be required as part of EOPMG fulfilling its stated business duties and day-to-day operations. This may include consultants, suppliers, or business partners of EOPMG, but only with the understanding that these parties obey and abide by this Privacy Policy, to the extent necessary of fulfilling their own business duties and day-to-day operations.
• EOPMG will retain personal information only for the duration it is needed for conducting business. Once personal information is no longer required, it will be destroyed in a safe and secure manner. However, certain laws may require that certain personal information be kept for a specified amount of time. Where this is the case, the law will supersede this policy.
• EOPMG vows to protect personal information with the appropriate security measures, physical safeguards, and electronic precautions. EOPMG maintains personal information through a combination of paper and electronic files. Where required by law or disaster recovery/business continuity policies, older records may be stored in a secure, offsite location.
  • Access to personal information will be authorized only for the employees and other agents of EOPMG who require the information to perform their job duties, and to those otherwise authorized by law.
  • EOPMG's computer and network systems are secured by complex passwords. Only authorized individuals may access secure systems and databases.
  • Active files are kept in locked filing cabinets.
  • Routers and servers connected to the Internet are protected by a firewall, and are further protected by virus attacks or "snooping" by sufficient software solutions.
  • Personal information is not transferred to volunteers, summer students, interns, or other non-paid staff by e-mail or any other electronic format.
• EOPMG's Web site will include our privacy policy and disclose our personal information practices.
  • This Web site may contain links to other sites, but EOPMG is not responsible for the privacy practices of other organizations' sites.
• EOPMG may use personal information without the individual's consent under particular circumstances. These situations include, but are not limited to:
  • EOPMG is under obligation by law to disclose personal information in order to adhere to the requirements of an investigation of the contravention of a regional or federal, under the purview of the appropriate authorities.
  • An emergency exists that threatens an individual's life, health, or personal security.
  • The personal information is for in-house statistical study or research.
  • The personal information is already publicly available.
  • Disclosure is required to investigate a breach of contract.

Conclusion

Any questions or concerns regarding this Privacy Policy can be addressed by contacting us at 613 918 0145 ext 512 or This email address is being protected from spambots. You need JavaScript enabled to view it..